Title: Operations Manager

Supervised by: CEO/Lead Designer

Supervises: Studio Fabricators

Classification: Part-Time, option for Full Time

Date: March 2021



WHO WE ARE

Iron & Wire is Chicago’s premier high-end metal fabrication studio. We are designers, fabricators and artists. Our work has been featured in multiple design magazines and has been installed coast to coast. We design and fabricate custom work in our spacious Humbolt Park studio. 


WHAT WE DO

We design and fabricate custom works in metal, wood and glass. Our main products include Feature Stairs, custom steel and glass doors, unique built ins, custom furniture and fine art fabrication for nationally recognized artists. 


POSITION SUMMARY

The Operations Manager is responsible for the successful execution of processes and procedures to help improve the effectiveness and efficiency of the organization’s functions. This position is responsible for managing day-to-day accounting operations and for managing and maintaining vendor relationships. These responsibilities also include ordering of materials and supporting the acquisition of project supplies. The ability to multi-task, while maintaining complex schedules and collaborating with other employees is essential in this position. The ideal candidate is a highly organized and efficient professional with administrative experience and a basic understanding of the tenets of personal finance and project coordination.


This position works directly with the CEO/Lead Designer


SPECIFIC RESPONSIBILITIES

Manage Facilities Operations - 30%

  • Manage front-desk and office operations
  • Manage building operations including coordination of facility space layout, maintenance, cleaning, daily upkeep and other building logistics 
  • Improve the existing procedures for outgoing and incoming resources and inventory tracking for project supplies and office operations. 
  • Manage requests for materials, proposals and project supplies
  • Help with project management and building improvements.


Support Operational Processes and Improvement - 30%

  • Draft proposals for new projects and communicate with new clients 
  • Execute internal systems and procedures to help improve the effectiveness and efficiency of organization
  • Provide management for material acquisition and price comparison
  • Develop vendor and client lists
  • Develop systems for efficiency and effectiveness


Manage Accounting Function - 25%

  • Organize day-to-day accounting, including accounts payable and receivable, material allocations and price comparisons.
  • Monitor general accounting practices, budgeting, and help develop internal accounting controls
  • Report employee payroll, time off requests.
  • Invoicing on overdue accounts and vender invoices


Support Human Resources Function - 15%

  • Coordinate training, scheduling and quarterly reviews of current employees
  • Help facilitate recruitment, hiring of new staff
  • Communicate with clients on current and past project satisfaction


QUALIFICATIONS:

  • BA or BS Degree required; in Accounting, Finance, Business or related field strongly preferred. Construction industry experience a plus.
  • 2+ years operations experience
  • 3+ years experience in bookkeeping, budget management, and financial reporting, preferably in a design/build construction firm.  
  • Strong office and administration skills, with refined ability to delegate responsibilities and provide leadership and training to key personnel
  • Excellent written and verbal communication skills, including the ability to prepare well-organized employee reviews. 
  • Possession of key competencies, including conflict management, business negotiation, organization and decision-making
  • Ability to work within a small collaborative environment and manage multiple priorities simultaneously.  Strong attention to detail required
  • Computer proficiency (Mac) in word-processing and data entry. 
  • Working knowledge of QuickBooks or similar financial/payroll software program


HOW YOU APPLY


Please email ironandwire@gmail.com with cover letter and resume. No phone calls please.  

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